Needs From: Volunteer Center of Lubbock

Room Host

The Room Host helps create a welcoming, organized, and engaging environment for every breakout session. As the primary volunteer assigned to a classroom, you'll help attendees feel welcome while supporting the speaker and ensuring sessions run smoothly.

This role is perfect for volunteers who are friendly, dependable, attentive to detail, and enjoy interacting with people.

Responsibilities:
Welcome attendees as they arrive.
Greet the speaker and assist with any immediate needs.
Help attendees find seating and maintain room capacity.
Provide time cues to help speakers stay on schedule.
Assist with audience questions or session logistics.
Report any facility or technical issues to the event team.
Help prepare the room between sessions when needed.
Keep the room organized and ready for each presentation.

Your friendly presence helps create a positive learning environment where both speakers and attendees can fully enjoy the conference experience.

Event Setup & Décor Team (Monday Before the Conference)

The Event Setup & Décor Team helps transform the venue into a welcoming and inspiring space before attendees arrive. Working alongside the event leadership team, volunteers will assist with decorating, organizing materials, setting up signage, preparing registration areas, arranging breakout rooms, and ensuring every detail is in place for conference day.

This role is perfect for volunteers who enjoy hands-on projects, decorating, organizing, and working as part of a team. No special experience is required—just a positive attitude and a willingness to help.

Responsibilities include:

Set up event décor, centerpieces, balloons, and displays.
Arrange registration, vendor, and information areas.
Place signage, directional materials, and event branding throughout the venue.
Assist with room setup for breakout sessions and common areas.
Organize attendee materials, speaker gifts, and volunteer supplies.
Help with final venue walkthroughs to ensure everything is conference-ready.
Work collaboratively with other volunteers and committee members to complete setup efficiently.

By joining the Event Setup & Décor Team, you'll help create the first impression for every attendee. Your efforts will ensure the conference is beautiful, organized, and ready to inspire from the moment guests walk through the doors.

Shine On Support Team

The Shine On Support Team helps ensure the conference ends as successfully as it begins. This team is responsible for event breakdown, packing supplies, removing décor, and restoring the venue after the conference concludes.

Their dedication behind the scenes helps prepare for future events while leaving the venue in excellent condition. This role is ideal for dependable volunteers who enjoy hands-on work and are willing to stay until the final task is complete.

Responsibilities: Remove decorations, signage, balloons, and displays.

Pack conference supplies, registration materials, and equipment.

Assist vendors, exhibitors, and speakers as they depart.

Collect lost and found items for conference leadership.

Ensure meeting rooms and common areas are clean and organized.

Assist with loading vehicles and organizing supplies for storage.

Work together to complete event wrap-up safely and efficiently.

Every successful event depends on volunteers who stay until the very end.

Your service helps ensure we leave the venue with the same excellence and care that welcomed every guest, allowing the Uplift & Inspire Women's Conference to continue making a lasting impact for years to come.

Registration & Welcome Team

The Registration & Welcome Team is often the first friendly face attendees see at the conference. This team creates a warm first impression by greeting guests, assisting with check-in, answering questions, and helping attendees begin their day with confidence and excitement.

This role is ideal for volunteers who enjoy meeting people, providing excellent customer service, and creating a positive experience for others.

Responsibilities:
Welcome attendees with a friendly smile.
Assist with registration and name badge distribution.
Answer questions and provide conference information.
Direct guests to breakout rooms, vendors, and other event locations.
Assist with attendee check-in throughout the day.
Help maintain an organized and efficient registration area.
Notify conference leadership of any attendee concerns.

Your welcoming spirit helps set the tone for an exceptional conference experience from the moment each guest arrives.